Basics - How to use KFM
Contents |
File Manager
The file manager has six sections Directories, File Upload, Search, File Details, Directory Properties and Log. It will automatically open at the Directories section as in Figure 6.20a below. The sections appear as tabs in a vertical display along the left hand side of the page with a minimize, maximize and close option on each tab. Some of the tabs are locked to only allow maximize and minimize.
Figure 6.20a
Directories
The directory consists of a root folder, to add a new directory right click and select create sub-directory and repeat this step to create sub-directories on your directories, to delete the directory just right click on the directory and select delete. This operates similar to any desktop folder/directory system you would currently be familiar with, with the only difference being that your doing it on the web. As with the desktop operation you can then store files in these directories/folders and click and drag the files to move them from one directory to the next, or if required you can delete them out of your directory all together.
Figure 6.20b
File Upload
The file upload section gives you 2 options, one is to upload a file or copy from a URL. When you select Upload please then click on browse. Depending on your browser type and theme you should see something similar to the screenshot in Figure 6.20c below. A window appears for you to manually search for and attach your files to the system. If you select Copy from URL your option will be to type in the URL and then click the copy from URL button. An example URL is as follows:- http://www.ogdenifcperth.com.au/mailer/upload/docs_event/Test.pdf
Figure 6.20c
When you have uploaded a file it will appear like the one in figure 6.20d. To edit the file simply double click on it to open in an editor or if it is a text file right click on the file and select edit text file from the menu.
Figure 6.20d
The file managers built-in functionality allows you to do various things to your files. By right clicking on the file you will get a list with common functions such as delete and rename, but one you may or may not be familiar with is tagging. For example if you are storing all your music files in the file manager, you could load them all into one folder and create tags against them. By right clicking and selecting the add tag option you will be prompted to add a tag, type in an artist name in comma-delimited format example - snowpatrol, rock, and click ok. This can then be used to search for a particular music file. See search section below.
Figure 6.20e
Search
Once you have been using your file manager for sometime and find that it's getting overloaded with files and you just can't put your finger on the one you require use the built in search facility provided.
When running a search there are two options by filename or tag.
Search by Filename
If you want to search by filename type the name into the box the search will automatically start as each character is typed.
If you only type one character all files with that character will appear on screen. See Figure 6.20f With the letter 'n' selected 4 files appear
Figure 6.20f
Now with 'ne' selected only two files appear. see Figure 6.20g
Figure 6.20g
Search by Tag
As already explained in the file upload section above you can place tags on your files and then search for your file by tag name instead of file name. A good example of where this would be usefull would be when storing music in the file manager, you can place all your files in one directory and place tags by artist name and music type and country against them. You can then search for your files by artist or music type etc. You can use as many categories as you want to use just remember that your search must be in comma separated form the same as when you add the tag e.g. Sugababes, pop, british,
By assigning a tag of queen to two files they both appear under search when I type the word queen, as shown below in Figure 6.20h.
Figure 6.20h
Now by assigning a second tag to my search with the category of rock only one file displays. see Figure 6.20i.
Figure 6.20i
And finally, by changing rock to pop a different file now appears. see Figure 6.20j
Figure 6.20j
File Details
To use this section open it and highlight a file by left clicking your mouse once over the file. The file properties in relation to the highlighted file will display in this section along the left hand side under the tab file details. General information shown will be
file name - i.e. test.txt, test.xml, test.html etc etc..
size - file size i.e. 5kb or 1.2mb
mimetype - displays mimetype text/plain/html etc etc
tags - displays tags associated with file.
Figure 6.20k
Directory Properties
The directory properties tab displays the directory name and what file extensions are allowed to be displayed in the directory. There are currently no restrictions in the file manager. see Figure 6.20l
Figure 6.20l
Log
The log tab runs a program which will automatically record events as the file manager is used and updated. This will provide an audit trail that can be used to diagnose problems as they occur.
Figure 6.20m